Data Privacy & Terms & Conditions
About EPC and your data privacy rights
1.1 EPC represents leading European media companies towards the EU institutions, Brussels-based and national stakeholders. Through research, publications and advocacy, EPC aims at better law making for media providing information to EU policymakers and stakeholders.
As a data controller, our responsibility notably implies that we provide you with the right to consult, correct or remove any of your personal data.
Should you wish to consult, complete, rectify or remove any of the information that we hold about you or your organisation, please contact us at: firstname.lastname@example.org
To know more about your data protection and privacy rights please consult the UK supervisory authority – the ICO – at ico.co.uk
2. About the personal data we collect and the way we use them
2.1 Personal data – As a member of EPC or an external stakeholder, you may provide us with personal data information when using our website, interacting with us on social media, registering for information or events.
The data we collect can include your organisation’s name, title (or gender), job title, first name, family nme, function, telephone number, mailing address, e-mail, social media account (s) and web address or photo, as well as where applicable, and attendance to EPC meetings.
Some of this data is considered as personal data under the GDPR. In most instances, we collect personal data directly from the data subjects, but we may sometimes obtain personal data from third parties such as EU institutions websites.
2.2 Purpose of use and processing – the information that you provide us with will be used for the purpose of contacting you, fulfilling your online requests or facilitating your access to members-only content and/or providing you with relevant and updated information about our organisation, its activities and positions. More specifically, as part of its general mission, EPC processes personal data for the following purposes:
For membership management and general administration: EPC has legitimate interests in the processing of personal data of the contact persons across its membership for the purpose of administering or informing its membership or for the governance of the association (such as the organisation of members’ meetings). EPC also processes the personal data of representatives and contact persons of entities with which EPC contracts, such as consortiums, services providers or consultancies.
For research, publication and advocacy purposes: EPC processes contact details of journalists, Members of European Parliament, officials from the European Commission and from EU Member States, academics, consultants and industry experts and European affairs stakeholders for the purposes of carrying out its research and advocacy activities.
For events organisation: EPC processes identification details of individuals who register to participate to events and conferences it organises for the purpose of managing the registration and participation to such events under the general terms and conditions that are expressly accepted by the individuals and/or based on consent for certain personal data.
For websites security and content access: EPC processes identification data from individuals who register themselves on websites managed by EPC and by doing so they have given their consent to receive newsletters or information. EPC also processes identification data from members to facilitate their personal access to the meeting documents or subscribed content.
2.3 Explicit consent, retention and right of consultation and modification – Your prior informed, explicit, consent for the use and processing of your personal data will be requested for registering to EPC’s mass communication such as newsletters or event participation. Your consent will also be specifically asked for photos or multimedia content that may enable the recognition of participants at events.
Your personal data will be kept as long as you are a designated person of your organisation in relation with EPC or its members and, otherwise provided by law, for the time that is strictly necessary to achieve the purpose(s) for which they were collected.
Should you wish to withdraw your prior informed consent, consult, complete, rectify or remove any of the information that we hold about you or your organisation, please contact us at: email@example.com
2.4 Data sharing – As a non-profit organisation EPC does not share or sell any personal data to third parties for any commercial purposes. Your personal data will not be shared with any other third parties unless we would be required to do so by law or to comply with a court order served upon us in connection with our website(s), social media, the implementation of the EU GDPR or to protect and defend our legal rights and interests and those of our members.
Your personal data may be processed outside the European Union. In such case, the transfer of data is governed by a data processing agreement to provide adequate safeguards as defined by the EU GDPR.
2.5. Risk assessment – The processing of your personal data was self-assessed as presenting limited risks for your fundamental rights considering that only professional information is used and that adequate measures are in place to prevent data breaches.
3. About our website, social media and our cookies policies
3.1 Cookies - Our website or social media channels may use tracking techniques such as cookies for collecting technical information about your use for the purpose of improving and tailoring their content and making it more user-friendly.
Cookies are stored on your computer and enable us to track your computer’s use of the website and, for registered users, to manage their access to specific content.
We use performance cookies to provide anonymous statistics on how our website is used (web analytics by Google Analytics).
It is possible for you to disable or delete cookies within your specific browser options, although this may impair your use of the website or will require you to resubmit your credentials to access member’s or subscriber’s content.
3.2 Social media privacy policies – When interacting with our social media channels your consent and personal data use are covered by the terms and conditions and privacy policies of each of these social media platforms.
3.3. Third parties websites and social media – Our website (s), social media channels and electronic communication tools may also contain links to websites or social media channels of third parties. These links are provided for your information and convenience only. EPC does not endorse, approve or take any responsibility for the websites or social media channels which we provide links to. EPC also does not endorse, approve or take any responsibility for their availability, performance, content or for the use of such websites or social media channels or any information contained therein.
4. Policy update and notifications
EPC may update this policy at any time by posting changes online. Any such changes will be notified to registered contacts and to website visitors in order to be read and accepted.
Terms and Conditions for Use of the Website
Updated May 17, 2018
Access to and use of epceurope.eu (‘website’) is provided by the European Publishers Council (‘EPC’). EPC may, at its discretion, change these Terms and Conditions (‘terms’). If you (‘user’) do not agree to be bound by these terms, you should not use the website or subscribe to its newsletters.
1.Content of the Website
(a) While the information contained within the website is periodically updated, no guarantee is given that the information provided in this website is correct, complete, and/or up-to-date.
(b) The contents contained on the website are provided for general information purposes only and do not constitute legal or other professional advice on any subject matter.
(c) EPC does not accept any responsibility for any loss which may arise from reliance on the contents contained on the website.
(d) This website and its contents are provided ‘AS IS’ and ‘AS AVAILABLE’ without warranty of any kind, either express or implied, including, but not limited to, the implied warranties of merchantability, fitness for a particular purpose, or non-infringement.
(e) User agrees to use the website and its contents only for lawful purposes and in a way that does not infringe the rights of, restrict or inhibit anyone else’s use and enjoyment of the website and its contents. Prohibited behaviour includes harassing or causing distress or inconvenience to any person, transmitting obscene, untrue or offensive content within epceurope.eu
2.Copyright and Trademarks
(a) All copyright, trade marks, design rights, patents and other intellectual property rights (registered or unregistered) on the website and all contents (including all applications) located on the website shall remain vested in EPC or its licensors.
(b) The names, images and logos identifying EPC or third parties and their products and services are subject to copyright, design rights and trade marks of EPC and/or third parties. Nothing contained in these terms shall be construed as conferring any licence or right to use any trade mark, design right or copyright of the EPC or any third party.
3.Use of the Website
(a) Permission is given for the downloading and temporary storage of the website for the purpose of viewing on a personal computer.
(b) The contents of the website are protected by copyright under international conventions and, apart from the permission stated, the reproduction, permanent storage, or retransmission of the contents is prohibited without prior written consent.
(c) Occasional republishing for non-commercial use is allowed only with indication of the source and by linking to the original source. Any other use is subject to syndication is allowed only with prior approval of EPC.
4.Third Party Content and Websites
(a) Some contents (including links, blog posts and comments to articles) of the website are supplied by a third party and may lead to other websites, including those operated and maintained by third parties (‘Third Party Content’).
(b) EPCeurope.eu includes Third Party Content solely as a convenience to its users, and the presence of such contents does not imply EPC’s responsibility for them, for the linked website or an endorsement of the contents or the linked website or its operator.
(c) The Third Party Content must be civil and tasteful. It must not be disruptive or offensive. It must not contain unlawful content, inappropriate user names (e.g. vulgar, offensive etc.) or off-topic material.
(d) By sharing any Third Party Content (including any text, photograph, graphic or video) with EPC you grant to EPC, free of charge, permission to use the material in any way it wants (including modifying and adapting it for operational and editorial reasons) for EPC services. In certain circumstance EPC can share your contribution with third parties.
(e) Address Third Party
User’s personal information will be protected and will not be sold, traded or rented to third parties, unless specifically mentioned. See more specific details here.
Users agree to indemnify, defend and hold harmless EPC, its partners, clients, employees, officers and directors, from and against any and all claims, liabilities, penalties, settlements, judgments, fees (including reasonable attorneys’ fees) arising from (i) any Content that the user or anyone may submit, post or transmit to the website (including Third Party Content); (ii) the user’s use of the EPC services; (iii) the user’s violation of these Terms; and (iv) any violation or failure by user to comply with all laws and regulations in connection with the Services.
7.Jurisdiction and Arbitration
(a) These terms shall be governed by and interpreted in accordance with the laws of England and Wales, which shall have exclusive jurisdiction over any disputes.
(b) If any provision of this agreement is held by a court of jurisdiction to be illegal, invalid or unenforceable, the remaining provisions shall remain in full force and effect.
(c) Any cause of action of yours with respect to these terms must be filed in a court of competent jurisdiction within one year after the cause of action has arisen, or such cause will be barred, invalid, and void.
European Publishers Council
c/o Europe Analytica
Avenue des Arts 43
5th floor | B-1040 | Brussels | Belgium
Tel: +32 (0) 2 231 12 99